Tool Kit for PA Care Partnership Counties

TOOLKIT FOR THE PA CARE PARTNERSHIP

PA CARE PARTNERSHIP TOOLKIT (released August 10, 2020)

Pennsylvania Care Partnership and the Office of Mental Health and Substance Abuse Services is proud to release our new toolkit, and we hope you find this toolkit valuable. It is intended to help counties across the Commonwealth as they develop and implement a System of Care, and it also serves as a reference guide for existing System of Care sites. The materials are for use by anyone and can be downloaded on the PA Care Partnership website. 

System of Care: A Comprehensive Toolkit for County Implementation (PDF 3.4 MB)

SYSTEM OF CARE GUIDES AND MANUALS

• SAMHSA Building a System of Care Primer 2nd Edition by Sheila A. Pires
• SAMHSA ToolKit for Expanding the System of Care Approach Prepared by Beth Stroul, M.Ed.; Joan Dodge, PhD.; Sybil Goldman, M.S.W.; Frank Rider, M.S.; and Robert Friedman, Ph.D.
• Return on Investment In System of Care (2014 Stroul, Pires) (912KB)
• Technical Assistance to Promote Service and System Change (1MB)
• Lesson Learned for Expanding Systems of Caer-Analysis of the System of Care Expansion Planning Grant (684KB)
• Coverage of Behavioral Health Services for Children, Youth and Youth Adult with Significant Mental Health Conditions (164KB)
• Return on Investment Issues Brief (792KB)

YOUTH ENGAGEMENT 

• The Substance Abuse and Mental Health Services Administration (SAMHSA) Youth Engagement Guidance:  Strategies, Tools, and Tips for Supportive and Meaningful Youth Engagement in Federal Government-Sponsored Meetings and Events  “A Guide to Youth Recruitment is a tool to help those who wish to engage youth to determine how ready they are to do so. It’s a step by step guide that asks important questions so that any group who wants to engage youth can prepare themselves to be most successful with youth inclusion.”
• Youth Involvement in Systems of Care: A Guide to Empowerment, Reflections from the Field, January 2005 (Marlene Matarese, M.S.W., Lorrin McGinnis, and Martha Mora) Technical Assistance Partnership.  “Youth Involvement in Systems of Care: A Guide to Empowerment was developed in partnership with two youth who were involved in local systems of care as well as a team of youth and youth coordinator reviewers from across the country. The goal of the guide is to provide a resource to youth, youth coordinators, family members, professionals, and other adults working with young people. It is a starting point for understanding youth involvement and engagement in order to develop and fully integrate a youth-directed movement within local systems of care.”
• Strategic Sharing Workbook: Youth Voice in Advocacy! The Research and Training Center for Pathways to Positive Futures, Portland State University. www.pathwaysrtc.pdx.edu

FAMILY ENGAGEMENT

• Meaningful Parent Leadership: A Guide to Success, FRIENDS National Resouce Center for Community-Based Child Abuse Prevention

PA CARE GRANT REPORTING FORMS

• TRAC IPPS Expansion & Sustainability Quarterly Worksheet (xls)
• TRAC IPPS Expansion and Sustainability Quarterly Worksheet (PDF) (117KB)
• TRAC IPPS Cheat Sheet 2018
• Monthly Reporting Narrative 
• Meeting Sign In Sheet 2018
• Meeting Sign In Sheet Definitions 2018

EXAMPLE FORMS, JOB DESCRIPTIONS, MEMORANDUM OF UNDERSTANDING, ETC,

JOB DESCRIPTIONS

• Youth Consultant Example 1
• Youth Partner Example 1
• Family Partner Example 1
• County System of Care Coordinator Example 1
• County System of Care Coordinator Example 2
• County System of Care Coordinator Example 3
• County System of Care Coordinator Example 4

MEMORANDUM OF UNDERSTANDING

• County SOC Memorandum of Understanding Example 1
• Youth Mental Health First Aid MOU Example 1
• Trauma Training MOU Example 1
• School District MOU Example 1

POLICY EXAMPLES/YOUTH AND FAMILY STIPEND/COMPENSATION CONSULTATION

• PA Care Partnership Consultation Compensation Policy
• County Youth and Family Partner Policy and Procedure Example 1
• County Youth and Family Partner Policy and Procedure Example 2
• County System of Care Policies and Guidelines Example 1

COUNTY LEADERSHIP EXAMPLES

• County Youth and Family Member Application Example 1
• County Youth and Family Member Application Example 2
• County System of Care Application Example 1
• State Leadership and Management Team Application 

BUDGET AND FINANCE FORMS

• Blank W9 form (pdf)
• Inking Contribution Form
• PA Care Partnership Budget Workbook
• Allowable Expenditures for System of Care Counties

Matching Funds

• Guild to Non-Federal Funds Match
• CMHI Matching Funds Q&A 7-19-11
• Non-Federal Matching Funds Presentation (738KB)
• Meeting Notes Minutes Template 2017 (doc)

RESOURCES/TOOLS

Sample Agreement Letter Expansion and Sustainability Cooperative Agreement

PA SOC Partnership Grantee Overview past 24 months 2017 (pdf)

PA Care Partnership Strategic Plan (pdf, 1.5mb)

PA Care Partnership Strategic Action Plan

PA SOC Partnership Standards Brochure (pdf)

Challenging Meetings Tip Sheet (pdf)

PA SOC County Action Plan (doc)

State Leadership and Management Team- Letter of Agreement (doc)

Map of Current and Past SAMHSA Grant Initiatives by County (pdf)

Pennsylvania System of Care Map- May 2020

 

 

 

 

 

 

 

SOCIAL MEDIA TOOLS

Social Media Policy Examples SAMHSA (.doc)

Powerpoint from  TA Social Marketing Training September 2

TA Social Marketing Training September 2017

TRAUMA INFORMED AGENCY ASSESSMENTS

Creating Cultures of Trauma-Informed Care (CCTIC), A Self-Assessment and Planning Protocol, by Roger D. Fallot, Ph.D. and Maxine Harris, Ph.D.

Guide to Completing the Agency Self Assessment, Adopted from the National Center on Family Homelessness Trauma-Informed Organizational Self-Assessment and "Creating Cultures of Trauma-Informed Care: A Self Assessment and Planning Protocol" article by Roger D. Fallot, Ph.D. & Maxine Harris, Ph.D.

Trauma-Informed Organizational Toolkit for Homeless Services, from The National Center on Family Homelessness for every child a chance, by by Kathleen Guarino, LMHC, Phoebe Soares, MSW, Kristina Konnath, LICSW, Rose Clervil, MA, and Ellen Bassuk, M.D.,

Trauma-Informed Care in Youth-Serving Settings:  Organization Self Assessment, Created and copyrighted by Traumatic Stress Institute of Klingberg Family Centers, 370 Linwood Ave., New Britain, CT. 06052. 860-832-5507.

Creating Trauma-Informed Care Environments: an Organisational Self-Assessment, by the University of South Florida, Creating Trauma-Informed Care Environments Organizational Self-Assessment ©November 2010

Agency Environmental Components for Trauma-Informed Care, by Erin Lucas

Organizational Self-Assessment Adoption of Trauma-Informed Care Practice, from the Mental Health First Aid National Council for Behavioral Health, Healthy Minds. Strong Communities. Copyright: National Council for Behavioral Health May not be reproduced in whole or part without express permission. Contact Communications@thenationalcouncil.org or 202.684.7457.